Use Case: U.S.R. - Automating Global Procurement

Company Profile: U.S.R., a multi-million dollar electronics subcontractor manufacturer, recently replaced its legacy BAAN 4 ERP system with modern QAD software.

The Challenge:As an electronic subcontractor manufacturer (EMS), U.S.R. manages a complex procurement operation:

Hundreds of global suppliers
Thousands of procurement order lines annually
Multiple factories and shipping routes worldwide

During the ERP migration, U.S.R. identified a critical need: a platform that could accurately manage the entire procurement lifecycle without manual intervention.

The Solution Requirements:U.S.R. needed a system that would:

Automate Order Distribution - Automatically transmit purchase orders and attachments (specifications, drawings, quality requirements) to suppliers worldwide
Capture Supplier Commitments - Receive real-time feeds of promised delivery dates directly from supplier manufacturing plants
Calculate True ETAs - Automatically calculate expected arrival times at U.S.R.'s facilities, accounting for shipping routes, customs, and logistics
Sync with ERP - Update purchase order line ETAs in the QAD system without manual data entry
Enable Better Planning - Provide accurate delivery projections to the MRP system for improved production flow planning and materials management

The Goal:Eliminate human effort and errors while ensuring procurement data accuracy flows seamlessly from supplier commitment through to internal production planning.

The Implemented Solution:By deploying SCMaster PP COLLABORATION Cloud - Rule-Based Module, U.S.R. seamlessly achieved all their requirements:

✓ Automated PO Distribution - Purchase orders and all attachments automatically transmitted to suppliers through the cloud platform

✓ Real-Time Supplier Feedback - Suppliers update promised delivery dates directly in the system from their manufacturing facilities

✓ Intelligent ETA Calculation - Rule-based engine automatically calculates expected arrival times based on shipping routes, transit times, and logistics parameters

✓ Seamless ERP Integration - Automated bi-directional synchronization with QAD ERP system updates PO line ETAs without manual intervention

✓ Enhanced MRP Accuracy - Accurate, real-time delivery projections feed into MRP calculations, enabling better production planning and material flow management

✓ Zero Manual Effort - Eliminated the labor-intensive cycle of chasing suppliers for updates and manually entering delivery data

The Result:U.S.R. successfully bridged the "black hole" in their supply chain, achieving accurate, automated, and effective procurement collaboration across their global supplier network.

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